Set Line Spacing in Word 2010

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A line spacing is the distance between two lines in a Microsoft Word document. You can increase or decrease this distance as per your requirement by following few simple steps. This chapter will explain how to set distance between two lines as well as how to set distance between two paragraphs.

Spacing between Lines:

Following are the simple steps to adjust spacing between two lines of the document.

Step (1): Select the paragraph or paragraphs for which you want to define spacing. You can use any of the text selection method to select the paragraph(s).

Step (2): Click the Line and Paragraph Spacing Button triangle to display a list of options to adjust space between the lines. You can select any of the option available by simply clicking over it.

Spacing between Paragraphs:

You can also set distance between two paragraphs. Following are the simple steps to set this distance.

Step (1): Select the paragraph or paragraphs for which you want to define spacing and click the Paragraph Dialog Box Launcher available on Home tab.

Step (2): Click Before spinner to increase or decrease the space before the selected paragraph. Similar way click After spinner to increase or decrease the space after the selected paragraph. Finally click OK button to apply the changes.

You can use Line Spacing option available at the dialog box to set line spacing as we have seen in previous example. You can try it yourself.

Create Bullets in Word 2010

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Microsoft word provides bullets and numbers to put a list of items in a nice order. This chapter will teach you simple steps to create either of the bulleted or numbered lists in simple steps.

Create a List from Existing Text:

This is very simple to convert a list of lines into a bulleted or numbered list. Following are the simple steps to create either bulleted list or numbered list.

Step (1): Select a list of text to which you want to assign bullets or numbers. You can use any of the text selection method to select the text.

Step (2): Click the Bullet Button triangle to display a list of bullets you want to assign to the list. You can select any of the bullet style available by simply clicking over it.

Step (3): If you are willing to create a list with numbers then click the Numbering Button triangle instead of bullet button to display a list of numbers you want to assign to the list. You can select any of the numbering style available by simply clicking over it.

Create a List as You Type:

You can create a bulleted list as you type. Word will automatically format it according to your text. Following are the simple steps to create bulleted list as you type.

Step (1): Type *, and then either press the SPACEBAR or press TAB key, and then type the rest of what you want in the first item of the bulleted list.

Step (2): When you are done with typing, press Enter to add the item in the list automatically and go to add next item in the list.

Step (3): Repeat Step 2 for each list item.

You can create a numbered list as you type. Word will automatically format it according to your text. Following are the simple steps to create numbered list as you type.

Step (1): Type 1, and then either press the SPACEBAR or press TAB key, and then type the rest of what you want in the first item of the numbered list.

Step (2): When you are done with typing, press Enter to add the item in the list automatically and go to add next item in the list.

Step (3): Repeat Step 2 for each list item.

You can create sub-lists which are called multi-lists. This is simple to create sub-lists, just press Tab key to put items in sub-list. You can try it yourself.

Indent Paragraphs in Word 2010

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As you know margin settings determine the blank space that appears on each side of a paragraph. You can indent paragraphs in your document from the left margin, the right margin, or both margins. This chapter will teach you how to indent your paragraphs with or without first line of the paragraphs.

Left Indentation:

Left indentation means to move the left edge of the paragraph inward towards the center of the paragraph. Let us use the following steps to create left indentation.

Step (1): Click anywhere on the paragraph you want to indent left and click Increase Indent button available on Home tab or simply press Ctrl + M keys. You can click multiple times to create deeper indentation.

Step (2): You can remove left indentation by clicking Decrease Indent button available on Home tab or simply press Ctrl + Shift+ M keys. You can click multiple times remove deeper indentation.

You can also use to Paragraph Dialog Box to set left and right indentations. We will see this dialog box in last section of this chapter.

Right Indentation:

Right indentation means to move the right edge of the paragraph inward towards the center of the paragraph. Let us use the following steps to create right indentation.

Step (1): Click anywhere on the paragraph you want to indent right and click Increase Right Indent spinner available on Page Layout tab. You can click multiple the spinner times to create deeper indentation. You can use Left Indent spinners as well to set left indentation from the same place.

Step (2): You can remove right indentation by clicking the Decrease Right Indent spinner in opposite direction.

You can also use to Paragraph Dialog Box to set left and right indentations. We will see this dialog box in the next section.

First Line Indentation:

You can move the left side of the first line of a paragraph inward toward the center. Let us see the procedure to perform first line indentation.

Step (1): Click anywhere on the paragraph you want to indent right and click the Paragraph Dialog Box Launcher available on Home tab.

Step (2): Click Before Text spinner to set left indentation and select First Line Option to move the left side of the first line of a paragraph inward toward the center. You can control the movement by setting Indentation Unit. A preview box will give idea no the indentation status.

Hanging Indentation:

You can move the left side of the first line of a paragraph leftward, away from the center which is called hanging indentation. Let us see the procedure to perform hanging indentation.

Step (1): Click anywhere on the paragraph you want to indent right and click the Paragraph Dialog Box Launcher available on Home tab.

Step (2): Click Before Text spinner to set left indentation and select Hanging Option to move the left side of the first line of a paragraph leftward, away from the center. You can control the movement by setting Indentation Unit. A preview box will give idea no the indentation status.

You can use After Text spinner to set the right indentation. You can try it yourself.

Text Alignments in Word 2010

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There are four types of paragraph alignment are available in Microsoft Word left-aligned, centered, right-aligned, and justified.

Left Aligned Text:

A paragraph's text will be said left aligned if it is aligned with left margin. Here is a simple procedure to make a paragraph text left aligned.

Step (1): Click anywhere on the paragraph you want to align and click Align Text Left button available on Home tab or simply press Ctrl + L keys.

Center Aligned Text:

A paragraph's text will be said center aligned if it is in the center of the left and right margins. Here is a simple procedure to make a paragraph text center aligned.

Step (1): Click anywhere on the paragraph you want to align and click Center button available on Home tab or simply press Ctrl + E keys.

Right Aligned Text:

A paragraph's text will be said right aligned if it is aligned with right margin. Here is a simple procedure to make a paragraph text right aligned.

Step (1): Click anywhere on the paragraph you want to align and click Align Text Right button available on Home tab or simply press Ctrl + R keys.

Justify Aligned Text:

A paragraph's text will be said justify aligned if it is aligned with both left and right margins. Here is a simple procedure to make a paragraph text justify aligned.

Step (1): Click anywhere on the paragraph you want to align and click Justify button available on Home tab or simply press Ctrl + J keys.

When you click Justify button, it displays four options, justify, justify low, justify high and justify medium. You need to select only justify option. Difference between these options is that low justify creates little space between two words, medium creates a bit more space and high creates maximum space between two words to justify the text.

 

Change Text Colors in Word 2010

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This chapter will teach you how to change text colors and how to mark text which should look like it was marked with a highlighter pen. Finally we will learn how to apply different effects on a text.

Change Font Colors:

By default any typed text comes in black color, but you can change your font color to any of the color which can imagine. This is very simple to change text color by following two simple steps:

Step (1): Select the text that you want to change to a bold font. You can use any of the text selection method to select the text.

Step (2): Click the Font Color button triangle to display a list of colors. Try to move your mouse pointer over different colors and you will see text color will change automatically. You can select any of the colors available by simply clicking over it.

If you click at the left portion of the Font Color button, then already selected color will be applied to the text, so you would have to click over small triangle to display a list of colors.

If you do not find a color of your choice, you can use More Colors option to display color pallet box which allows you to select a color from range of millions of colors.

Highlight Text with Colors:

You can highlight a selected text using any color and it will look like it was marked with a highlighter pen. Usually we highlight a text using yellow color. This is very simple to highlight a text with a color by following two simple steps

Step (1): Select the text that you want to change to a bold font. You can use any of the text selection method to select the text.

Step (2): Click the Text Highlight Color button triangle to display a list of colors. Try to move your mouse pointer over different colors and you will see text color will change automatically. You can select any of the colors available by simply clicking over it.

If you click at the left portion of the Text Highlight Color button, then already selected color will be applied to the text, so you would have to click over small triangle to display a list of colors.

Apply Text Effects:

Microsoft word provides a list of text effect which will beautify the document, specially cover page or headings of the document. This is very simple to apply various text effects by following two simple steps:

Step (1): Select the text that you want to change to a bold font. You can use any of the text selection method to select the text.

Step (2): Click the Text Effect button to display a list of effects including shadow, outline, glow, reflection etc. Try to move your mouse pointer over different effects and you will see text effect will change automatically. You can select any of the text effect available by simply clicking over it.

Change Text Cases in Word 2010

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This chapter will teach you how to change cases of your text in Microsoft word 2010. You can also capitalize a character you are typing by pressing and holding SHIFT while you type. You can also press CAPS LOCK to have every letter that you type be capitalized, and then press CAPS LOCK again to turn off capitalization.

Change Text to Sentence Case:

A sentence case is the case where first character of every sentence is capitalized. This is very simple to change selected text into sentence case by following two simple steps:

Step (1): Select the text that you want to change to a bold font. You can use any of the text selection method to select the text.

Step (2): Click the Change Case button and then select Sentence Case option to capitalize the first character of every selected sentence.

Change Text to Lowercase:

A lowercase: is the case where every word of a sentence is in lowercase. This is very simple to change selected text into lowercase by following two simple steps:

Step (1): Select the text that you want to change to a bold font. You can use any of the text selection method to select the text.

Step (2): Click the Change Case button and then select Lowercase option to display all selected words in lowercase.

Change Text to Uppercase:

An uppercase is the case where every word of a sentence is in uppercase. This is very simple to change selected text into uppercase by following two simple steps:

Step (1): Select the text that you want to change to a bold font. You can use any of the text selection method to select the text.

Step (2): Click the Change Case button and then select UPPERCASE option to display all selected words in all caps. All characters of every selected word will be capitalized.

Change Text to Capitalize:

A capitalize case is the case where every first character of every selected word is in capital. This is very simple to change selected text into capitalize by following two simple steps:

Step (1): Select the text that you want to change to a bold font. You can use any of the text selection method to select the text.

Step (2): Click the Change Case button and then select Capitalize Each Word option to put a leading cap on each selected word.

Toggle the Text:

Toggle operation will change the case of every character in reverse way. A capital character will become lower case and lower case characteter will become upper case. This is very simple to toggle case of the text by following two simple steps:

Step (1): Select the text that you want to change to a bold font. You can use any of the text selection method to select the text.

Step (2): Click the Change Case button and then select tOGGLE cASE option to change all lowercase words into uppercase and uppercase words into lowercase.

Text Decoration in Word 2010

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This chapter will teach you how to decorate your text in Microsoft word 2010. When I'm saying decorate, it means decorate by making it in italic shape, underlining the text or making it bold to look more fancy. Finally we will see how we can strikethrough a text.

Making text bold:

A bold text appears with heavy weight and dark ink and we use bold text to give more emphasis on the sentence. This is very simple to change selected text into bold font by following two simple steps:

Step (1): Select the text that you want to change to a bold font. You can use any of the text selection method to select the text.

Step (2): Click Font Bold [ B ] button in the Home tab Font group, or simply use Ctrl + B keys to make selected text bold.

Making text Italic:

An italic text appears with a small inclination and we use italicized text to differentiate to differentiate it from other text. This is very simple to change selected text into italic font by following two simple steps:

Step (1): Select the text that you want to change to a bold font. You can use any of the text selection method to select the text.

Step (2): Click Font Italic [ I ] button in the Home tab Font group, or simply use Ctrl + I keys to convert text in italic font.

Underline the Text:

An underlined text appears with an underline and we use underlined text to make it more distinguished from other text. This is very simple to change selected text into underlined font by following two simple steps:

Step (1): Select the text that you want to change to a bold font. You can use any of the text selection method to select the text.

Step (2): Click Font Underline [ U ] button in the Home tab Font group, or simply use Ctrl + U keys to put an underline under the text.

Strikethrough the Text:

Strikethrough text will look like a line has been drawn through its middle. A strikethrough text indicates that it has been deleted and not any more required. This is very simple to change selected text into strikethrough font by following two simple steps:

Step (1): Select the text that you want to change to a bold font. You can use any of the text selection method to select the text.

Step (2): Click Font Strikethrough [ abc ] button in the Home tab Font group to put a line in the middle of the text which is called strikethrough the text.

Setting Text Fonts and Size in Word 2010

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Microsoft word allows you to use different fonts with different size. You can change your document's appearance by changing the fonts and their size. Usually you use different fonts for paragraphs and headings. So it is important to learn how to use different fonts. This chapter will teach you how to change a font and its size using simple steps.

Change the Font Type & Size:

Let me give a brief idea about font buttons which we are going to use in this tutorial. Here is a screen capture to show you few font related buttons.

Step (1): Select the text that you want to change to a different font and click Home tab. Now click Font Type button to list down all the fonts available as shown below.

Step (2): Try to move mouse pointer over different fonts listed. You will see that text font changes when you move mouse pointer over different fonts. You can use Font Scroll Bar to display more fonts available. Finally select a desired font by clicking over the font name in the list. I selected MV Boli for my sample text.

Step (3): Similar way, to change the font size, click over the Font Size button which will display a font size list. You will use same procedure to select a desired font size what you have used while selecting a font type.

Use Shrink and Grow Buttons:

You can use a quick way to reduce or enlarge the font size. As shown in first screen capture, Shrink Font button can be used to reduce the font size whereas Grow Font button can be used to enlarge font size.

Try to click either of these two buttons and you will see the effect. You can click a single button multiple times to apply the effect. Each time you click either of the buttons, it will enlarge or reduce the font size by 1 point.

Clear Formatting Options:

All of the setting can be reset to the plain text, or the default formatting. To reset text to default settings:

Step (1): Select the text that you want to reset.

Step (2): Click Clear Formatting button in the Home tab Font group, or simply use Ctrl + SPACEBAR.

Undo and Redo the Changes in Word 2010

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Microsoft word provides two important features called Undo, which is used to undo the previous action and second one is Repeat or Redo, which is used to repeat the previous action.

For example, If you mistakenly delete text, you can use the Undo feature to recover it, similar way if delete a character and you want to delete more characters then you can use Repeat operation.

How to use Undo & Repeat operations:

You can access the Undo and Repeat buttons from the Quick Access toolbar. You should make a note that Repeat button also called Redo button and both operations have same meaning.

Here is the simple procedure to apply undo or repeat (redo) operations:

Step (1): Let us type some text in a blank document as I have typed above. Now click Repeat (Redo) button and you will see that word would repeat the same operation for you.

Step (2): Now to examine undo operation, let us delete last word operation character by character so that you have following text remaining in the line.

Step (3): Let us try to click Undo button one by one. You will see that work would recover all the deleted characters one by one after performing few undo operations.

Shortcuts to use Undo & Repeat operations:

Though you can access the Undo and Repeat commands from the Quick Access toolbar, but because these commands are the most frequently used commands, so I would recommend to memorize their keyboard shortcuts which are as follows:

Shortcuts	Operation
Ctrl + Z	Undoes the previous action.
Ctrl + Y	Repeats the previous action.

Note that if the previous action was Undo, Ctrl+Y redoes the undone action.

Special Symbols in Word 2010

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Your keyboard may not have many characters available but you want to use those characters in your document, in such situation you have option to insert Special Symbols the way I have explained in this tutorial.

To insert symbols you use occasionally, follow the steps in this section. If you find yourself using a particular symbol frequently, you can assign a keyboard shortcut to it.

Insert Special Symbols:

Here is the simple procedure to apply zoom-in or zoom-out operation using view tab:

Step (1): To insert a special symbol, bring your cursor at the place where you want to insert the symbol. Click the Insert tab. You will find two options under symbol button (a) Equation and (b) Symbols. Click either of these two options based on your requirement. You would use equations while preparing mathematical or scientific or any similar document. For now I'm going to click Symbol button which is shown below.

Step (2): When you click Symbol button, a small list of symbols will appear as shown below.

Step (3): Now click on any of the available symbols in the box to insert that in your document at the selected location. If you do not find desired symbol in this small box then you can click at More Symbols option to have a wide range of symbols as shown below in the symbol dialog box. You can select any of the symbol and then click Insert button to insert the selected symbol.

Assign Shortcut Key:

You can assign a keyboard shortcut to type any of the available symbol. Following are the steps to assign Ctrl + Q key to insert © symbol which is one of the available symbol in the special symbols list:

Step (1): Assume you already have following symbol dialog box opened.

Step (2): Click the symbol for which you like to assign shortcut key. Next click Shortcut Key button which will display following Customize Keyboard dialog box.

Step (3): Now type the selected shortcut key in the shortcut key box. You press Ctrl + Q and then click Assign button to assign the shortcut key. You will see that chosen key will be added in the list of assigned keys. Finally use Close button to close the dialog box.

Step (4): Now try to type Ctrl + Q using keyboard directly and you will find that you are able to type © symbol without going into symbol dialog box.