Set Watermark in Word 2010

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A watermark is a picture that shows up faintly behind the text on a word document page. When you drafting a document, you can watermark the document with Draft Copy stamp, or you can watermark a duplicate document with Duplicate stamp. Microsoft Word allows you to stamp with watermark using simple steps explained in this chapter.

Set Standard Watermark:

Following are the simple steps to set standard watermark in word document. A standard watermark is the one which is already defined by words and can not modify their font or color etc.

Step (1): Open a word document in which you want to add a watermark.

Step (2): Click the Page Layout tab and then click Watermark button to display a list of standard watermark options.

Step (3): You can select any of the available standard watermarks by simply clicking over it. This will be applied to all the pages of the word. Assume we select Confidential watermark.

Set Custom Watermark:

Following are the simple steps to set custom watermark in word document. A custom watermark is the one which can be modified text and its font, color and size etc.

Step (1): Open a word document in which you want to add a watermark.

Step (2): Click the Page Layout tab and then click Watermark button to display a list of standard watermark options. At the bottom you will find Custom Watermark option.

Step (3): Click over the Custom Watermark option which will display Printed Watermark dialog box.

Step (4): Now you can set a picture as watermark or you can set predefined text as watermark or you can type your text in Text box available at Printed Watermark dialog box. We will set text watermark as DUPLICATE and set its font color and font size. Once all the parameters are set, click OK button to set the parameters.

Remove Watermark:

Following are the simple steps to remove an existing watermark from a word document.

Step (1): Open a word document from which you want to delete a watermark.

Step (2): Click the Page Layout tab and then click Watermark button to display a list of standard watermark options. At the bottom you will find Remove Watermark option.

Step (3): Click Remove Watermark option which will delete existing watermark from the document.

Document Security in Word 2010

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Microsoft Word provides a high level of security for your word generated documents. You can set a password for a document to stop unauthorized reading and editing of the document or if you want someone just to read the document then you can set editing restriction on your word document. This chapter will teach you how to make your document password protected and restricted from editing and formatting.

Set Document Password:

Once you set a password for a document then you will be able to open the document only if you know the password. If you lost your password then there is no way to recover it and to open the document. So you need to be careful while setting a password for your important document.

Following are the simple steps to set a password for a word document.

Step (1): Open a word document for which you want to set a password.

Step (2): Click the File tab and then click Info option and finally Protect Document button which will display a list of options to be selected.

Step (3): Select Encrypt with Password option simply by clicking over it. This will display an Encrypt Document dialog box asking for a password to encrypt the document. Same dialog box will appear twice to enter the same password. After entering password each time, click OK button.

Step (4): Save the changes, and finally you will have your document password protected. Next time when someone will try to open this document it will ask for the password before displaying document content, which confirms that now your document is password protected and you need password to open the document.

Remove Document Password:

You can remove a document password only after opening it successfully. Here are the simple steps to remove a password protection from your word document.

Step (1): Open a word document for which you want to remove the password. You would need correct password to open the document.

Step (2): Click the File tab and then click Info option and finally Protect Document button which will display a list of options to be selected.

Step (3): Select Encrypt with Password option simply by clicking over it. This will display an Encrypt Document dialog box and password which will be in the form of dotted. You need to remove these dotted from the box and make it clear to remove the password from the document.

Now when you will open your document next time, word would not ask you for any password because you have removed the password protection from the document.

Set Editing & Formatting Restrictions:

Following are the simple steps to set editing restrictions a word document.

Step (1): Open a word document for which you want to set editing restrictions.

Step (2): Click the File tab and then click Info option and finally Protect Document button which will display a list of options to be selected.

Step (3): Select Restrict Editing option simply by clicking over it. This will open the actual document and it will also give you option to set editing restrictions in Restrict Formatting and Editing area. Here you can set formatting as well as editing restrictions on the document.

Step (4): One you are done with your setting, click Yes, Start Enforcing Protection button which will display a Start Enforcing Protection dialog box asking for password so that no one else can change the setting. You can enter to password or you can leave it simply blank which means there is no password setting for this protection.

Step (5): Finally click OK button and you will find that your document is editing (or formatting if you applied) protected.

Remove Editing & Formatting Restrictions:

You can remove editing restriction from your document using simple steps.

Step (1): Open a word document for which you want to remove the editing restriction.

Step (2): Click the File tab and then click Info option and finally Protect Document button which will display a list of options to be selected.

Step (3): Select Restrict Editing option simply by clicking over it. This will display Restrict Formatting and Editing area as follows.

Step (4): Now click Stop Protection button. If you had setup a password at the time of setting editing or formatting restrictions then you would need same password to remove editing or formatting restrictions and word would ask for the same using Unprotect Document Dialog Box , otherwise it will simply remove the restrictions.

Compare Documents in Word 2010

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Sometime you modify a Microsoft Word document without opening track changing, in such case tracking the changes would become difficult and you would need to compare original document with modified document word by word. But you do not need to compare it manually, Microsoft Word provides an option to compare two documents very easily. Let us see how it can be done.

Compare Two Documents:

Let us have following two documents (a) Original document (b) Modified version of the same document as follows.

Original Document:

Modified Document:

Following are the simple steps to compare these two documents.

Step (1): Click the Review tab and then click Compare button which will display two options to be selected.

Step (2): Select Compare option simply by clicking over it. This will display an Compare Documents dialog box asking two versions of word documents which you want to compare with each other.

Step (3): Select Original Document and Revised Document and click OK button to display the differences in two documents. Left column on the screen would show all the changes done over the course of changes and you will see original as well as modified version of the document on the same screen. You can walk through these changes using Previous & Next Button available under Review tab.

NOTE: While comparing two documents you can use different settings available at Compare Documents dialog box under the More button. You can try it yourself.

Translate Word 2010 Document

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Microsoft Word has an option to translate complete word document from one language to another language using simple step. Let us learn how we can translate document content from English to some other language (Spanish).

Translate Document Using Microsoft Translator:

Following are the simple steps to translate a document from one language to another language.

Step (1): Click the Review tab and then click Translate button which will display different options to be selected.

Step (2): Select Choose Translation Language option simply by clicking over it. This will display a Translation Language Options dialog box asking for selecting from and to languages. Here From is the source document's language and To is the target document language.

Step (3): After selecting From Language and To Language, click OK. Now again go to Review tab and then click Translate button which will display different options to be selected. Select top option Translate Document option from the given options, this will display Translate Whole Document dialog box asking for your permission to send your document over the internet to be translated by Microsoft Translator.

Step (4): If you are willing to translate your document then, you can click Send button which will send your document over the net to be translated and you will have your document translated in your target language.

Step (5): Now you can copy your translated content manually in any other document and save it for final use.

Email Documents using Word 2010

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Microsoft Word can be used to send a word document in an email as an attachement directly at the given email address without opening your email program. This chapter will teah you simple way of sending email in a variety of formats, including a Word document file (DOC) attachment or a PDF, among others.

Mailing Documents:

Following are the simple steps to send a word document as an attachement at the given email address.

Step (1): Open the document you want to send using e-mail as an attachement.

Step (2): Click the File tab and then click Save & Send option from the left most column which will display a number of options to Save & Send, you would have to select Send using Email option available in the middle column.

Step (3): Third column would have various options to send email which allows you to send your document as an attachement in DOC format or you can send your word document in a PDF format. Click a method to send the document. I'm going to send my document in PDF format. When you click Send as PDF it displays you following screen where you can type email address where you want to send your document, email subject and other additional messages as well. To send email to multiple recipients, separate each e-mail address with a semicolon (;) and a space.

Printing Documents in Word 2010

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Consider you are done with previewing and proofing your document and ready for the final printing. This chapter will teach you how to print a part or complete Microsoft Word document.

Printing Documents:

Following are the simple steps to print your Microsoft Word Document.

Step (1): Open the document for which you want to see the preview. Next click the File tab and then Print option which will display a preview of the document in the right column. You can scroll up or scroll down your document to walk through the document using given Scrollbar. Middle column gives various options to be set before your send your document to the printer.

Step (2): You can set various other printing options available. Select from among the following options, depending on your preferences.

SN	Option and Description
1	Copies Set the number of copies to be printed, by default you will have one copy of the document.
2	Print Custom Range This option will be used to print a particular page of the document just type that number in Pages option, if you want to print all the pages from 7 till 10 then you would have to specify this option as 7-10 and word will print only 7th, 8th, 9th and 10th pages.
3	Print One Sided By default you print page one side of the page, but there is one more option where you would turn up your page manually in case you want to print your page on both sides of the page.
4	Collated By default multiple copies will print Collated, but if you are printing multiple copies and you want the copies uncollated, select the Uncollated option.
5	Orientation By default page orientation is set to Portrait, but if you are willing to print your in landscape mode then select Landscape mode.
6	A4 By default page size is A4, but you can select other page sizes available in the drop down list.
7	Custom Margin Click the Custom Margins drop-down list to choose the document margins you want to use. For instance, if you want to print fewer pages, you can create narrower margins; to print with more white space, create wider margins.
8	1 Page Per Sheet By default number of pages per sheet is 1 but you can print multiple pages on a single sheet. Select any option you like from the given drop down list by clicking over 1 Page Per Sheet option.

Step (3): Once you are done with your setting, click on Print button which will send your document to the printer for final printing.

Preview Documents in Word 2010

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When you are ready for printing your word document, it is always recommended to preview the document before your send document for final printing. During preview of the document you might discover that set margin is not appropriate or many items may not look good after printing so better to fix them after having a preview of the document. You can also have the option to specify which pages to print, select a printer, specify the paper size on which you want to print, and set other printing options.

Preview Documents:

Following are the simple steps to preview your Microsoft Word Document.

Step (1): Open the document for which you want to see the preview.

Step (2): Click the File tab and then Print option which will display a preview of the document in the right column. You can scroll up or scroll down your document to walk through the document using given Scrollbar. In next chapter, we will learn how to print the previewed document and how to set different printing options.

Step (3): Once you are done with your preview, you can click Home tab to go to the actual content of the document.

Auto Formatting in Word 2010

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The AutoFormat feature automatically formats a document as you type it by applying the associated styles to text. Let us learn how to use auto format option available Microsoft Word 2010 to format the typed content. For example if you type three dashes -- and press enter, Word will automatically create a line for you. Similarly word will automatically format two dashes -- into an em dash (—).

Setting AutoFormat:

Following are the simple steps to set AutoFormat feature in your Microsoft Word.

Step (1): Click the File tab, click Options, and then click Proofing option available in the left most column, it will display Word Options dialog box.

Step (2): Click the AutoCrrect Options button which will display AutoCorrect dialog box and then click AutoFormat As You Type tab to determine what items Word will automatically format for you as you type.

Step (3): Select from among the following options, depending on your preferences.

SN	Option and Description
1	"Straight quotes" with “smart quotes” This option will be used to replace plain quotation characters with curly quotation characters.
2	Fractions (1/2) with fraction character (½) This option will be used to replace fractions typed with numbers and slashes with fraction characters.
3	*Bold* and _italic_ with real formatting This option will be used to format text enclosed within asterisks (*) as bold and text enclosed within underscores ( _ ) as italic.
4	Internet and network paths with hyperlinks This option will be used to format e-mail addresses and URLs as clickable hyperlink fields.
5	Ordinals (1st) with superscript This option will be used to format ordinal numbers with a superscript like 1st becomes 1st.
6	Hyphens (--) with dash (—) This option will be used to replace a single hyphen with an en dash (.) and two hyphens with an em dash (—).
7	Automatic bulleted lists This option will be used to apply bulleted list formatting to paragraphs beginning with *, o, or - followed by a space or tab character.
8	Automatic numbered lists This option will be used to apply numbered list formatting to paragraphs beginning with a number or letter followed by a space or a tab character.
9	Border lines This option will be used to apply paragraph border styles when you type three or more hyphens, underscores, or equal signs (=).
10	Tables This option will be used to create a table when you type a series of hyphens with plus signs to indicate column edges. Try with +-----+------+ ) and then enter.
11	Built-in heading styles This option will be used to apply heading styles to heading text.
12	Format beginning of list item like the one before it This option will be used to replace plain quotation characters with curly quotation characters.
13	Set left- and first-indent with tabs and backspaces This option sets left indentation on the tab ruler based on the tabs and backspaces you type.
14	Define styles based on your formatting This option automatically creates or modifies styles based on manual formatting that you apply to your document.

Step (4): Finally click OK to close the AutoCorrect Options dialog box and again click OK to close the Word Options dialog box.

Create Table of Contents in Word 2010

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A table of contents (or TOC) is a list of the headings in the order in which they appear in the document. You can set a list of headings which should be part of table of contents. Let us learn how to create a Table of Contents. A table of content helps in navigating a word document by providing associated page numbers and direct links to various headings available on those pages.

Create Table of Contents:

Following are the simple steps to create Table of Contents in your Microsoft Word using various levels of headings.

Step (1): Consider a document having different levels of headings.

Step (2): You can insert a table of content anywhere in the document, but the best place is always at the beginning of the document. So bring your insertion point at the beginning of the document and then click the References tab and next Table of Content button which will display a list of Table of Contents options.

Step (3): Select any of the displayed options by simply clicking on it. A table of content will be inserted at the selected location.

Step (4): You can select number of levels of headings in your table of content. If you click on Insert Table of Content option available in the option menu then it will give you a dialog box where you can select number of levels you want to have in your table of content. You can turn ON or OFF Show Page Numbers option. Once done, click OK button to apply the options.

Now if you press Ctrl key and then click over the any link available in the table of content, it will take you directly to the associated page.

Update Table of Contents:

When you work on a word document, then number of pages and their content keep varying and accordingly you need to update your Table of Contents. Following are the simple steps to update an existing Table of Contents in your Microsoft Word.

Step (1): Consider you already have a table of content as shown above. Click the References tab and next Update Table button which will display Update Table of Contents dialog box with two options.

Step (2): If you want to update just page numbers then select first option Update page numbers only available in the dialog box but if you want to update page numbers as well as if there is any change in headings then select second options Update entire table and you will find your table of content updated with all the latest changes.

Delete Table of Contents:

Following are the simple steps to delete an existing Table of Contents from your Microsoft Word.

Step (1): Consider you already have a table of content as shown above. Click the References tab and next Table of Contents button which will display a list of Table of Contents options along with Remove Table of Contents option available at the bottom.

Step (2): Click over Remove Table of Contents option to delete the existing table of contents.

Auto Formatting in Word 2010

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The AutoFormat feature automatically formats a document as you type it by applying the associated styles to text. Let us learn how to use auto format option available Microsoft Word 2010 to format the typed content. For example if you type three dashes -- and press enter, Word will automatically create a line for you. Similarly word will automatically format two dashes -- into an em dash (—).

Setting AutoFormat:

Following are the simple steps to set AutoFormat feature in your Microsoft Word.

Step (1): Click the File tab, click Options, and then click Proofing option available in the left most column, it will display Word Options dialog box.

Step (2): Click the AutoCrrect Options button which will display AutoCorrect dialog box and then click AutoFormat As You Type tab to determine what items Word will automatically format for you as you type.

Step (3): Select from among the following options, depending on your preferences.

SN	Option and Description
1	"Straight quotes" with “smart quotes” This option will be used to replace plain quotation characters with curly quotation characters.
2	Fractions (1/2) with fraction character (½) This option will be used to replace fractions typed with numbers and slashes with fraction characters.
3	*Bold* and _italic_ with real formatting This option will be used to format text enclosed within asterisks (*) as bold and text enclosed within underscores ( _ ) as italic.
4	Internet and network paths with hyperlinks This option will be used to format e-mail addresses and URLs as clickable hyperlink fields.
5	Ordinals (1st) with superscript This option will be used to format ordinal numbers with a superscript like 1st becomes 1st.
6	Hyphens (--) with dash (—) This option will be used to replace a single hyphen with an en dash (.) and two hyphens with an em dash (—).
7	Automatic bulleted lists This option will be used to apply bulleted list formatting to paragraphs beginning with *, o, or - followed by a space or tab character.
8	Automatic numbered lists This option will be used to apply numbered list formatting to paragraphs beginning with a number or letter followed by a space or a tab character.
9	Border lines This option will be used to apply paragraph border styles when you type three or more hyphens, underscores, or equal signs (=).
10	Tables This option will be used to create a table when you type a series of hyphens with plus signs to indicate column edges. Try with +-----+------+ ) and then enter.
11	Built-in heading styles This option will be used to apply heading styles to heading text.
12	Format beginning of list item like the one before it This option will be used to replace plain quotation characters with curly quotation characters.
13	Set left- and first-indent with tabs and backspaces This option sets left indentation on the tab ruler based on the tabs and backspaces you type.
14	Define styles based on your formatting This option automatically creates or modifies styles based on manual formatting that you apply to your document.

Step (4): Finally click OK to close the AutoCorrect Options dialog box and again click OK to close the Word Options dialog box.