Thursday, November 14, 2019

Create a Table in Word 2010

A table is a structure of vertical columns and horizontal rows with a cell at every intersection. Each cell can contain text or graphics, and you can format the table in any way you want. Usually top row in the table is kept as a table header and can be used to put some informative instruction.

Create a Table:

Following are the simple steps to create a table in a word document.

Step (1): Click the Insert tab, and click Table button. This will display a simple grid shown below. When you move your mouse over the grid cells, it makes a table in the table which appears in the document. You can make your table having desired number of rows and columns.

Step (2): Click the square representing the lower-right corner of your table, which will create a actual table in your document and word goes in table design mode giving lots of options to work with table as shown below.

Step (3): This is the optional step if you want to have fancy table. Click Table Styles button to display a gallery of table styles. When you move your mouse over any of the styles, it shows real time preview of your actual table.

Step (4): To select any of the styles, just click over the built-in table style and you will see that selected style has been applied on your table.

Delete a Table:

Following are the simple steps to delete an existing table from a word document.

Step (1): Click anywhere in the table you want to delete.

Step (2): Click the Layout tab, and click Delete Table option under the Delete Table Button to delete complete table from the document along with its content.

Page Orientation in Word 2010

Page Orientation is useful when you print your pages. By default Microsoft Word shows a page in portrait orientation and in this case page width is less than page height and page will be 8.5 inches x 11 inches. You can change page orientation from portrait to landscape orientation in which case page width will be more than page height and page will be 11 inches x 8.5 inches.

Change Page Orientation:

Following are the simple steps to change the page orientation of a word document.

Step (1): Open a word document for which you want to change the orientation. By default, orientation will be Portrait Orientation as shown below.

Step (2): Click the Page Layout tab, and click Orientation button available in the Page Setup group. This will display an Option Menu having both the options (Portrait & Landscape) to be selected.

Step (3): Click any of the options you want to set to orientation. Because my page is already in portrait orientation, so I will click Landscape option to change my orientation to landscape orientation.

Cover Pages in Word 2010

Almost all the good documents and books have an attractive first page that includes the document title, its subject, author and publisher name etc. This first page is usually called Cover Page and Microsoft Word provides an easy way to add a cover page.

Add Cover Pages:

Following are the simple steps to add a cover page in a word document.

Step (1): Click the Insert tab, and click Cover Page button available in the Pages group. This will display a list of Built-in Cover Pages as shown below.

Step (2): Just click the cover page from the gallery that you want to add to your document. Selected cover page will be added as the first page of your document which can you modify as per your need. If you want to place cover page elsewhere except first page, right-click the cover page in the gallery and select the location you want from the menu that appears.

Delete Cover Pages:

Following are the simple steps to delete an existing cover page from a word document.

Step (1): Click the Insert tab, and click Cover Page button available in the Pages group. This will display a list of Built-in Cover Pages as shown below. There you will find an Remove Current Cover Page option available at the bottom of cover page gallery.

Step (2): Just click Remove Current Cover Page option and your cover page will be deleted form your document.

Insert Blank Pages in Word 2010

There may be a situation when you would like to insert a blank pages in between your text pages. A blank page is a page which does not have any text or any other content over it. This chapter will teach you how to insert as well as how to delete a blank page from your Microsoft Word document.

Insert Blank Pages:

Following are the simple steps to insert blank page in a word document.

Step (1): Bring your insertion point immediately before the text that you want to insert a blank page.

Step (2): Click the Insert tab, and click Blank Page button available in the Pages group.

Word inserts a new blank page and moves all text after the page break onto a new page.

Delete Blank Pages:

Following are the simple steps to delete blank page from a word document.

Step (1): Click the Home tab, and click Show/Hide ¶ paragraph marks button available in the Paragraph group or simply press Ctrl + Shift + * keys. This will display all the page breaks as shown below:

Step (2): Bring your cursor immediately before the Page Break mark available on the blank page and press Delete Key. This will delete the blank page and again you can click Show/Hide ¶ paragraph marks button to hide all the paragraph marks.

Insert Page Breaks in Word 2010 Microsoft Word

Insert Page Breaks in Word 2010

Microsoft Word automatically starts a new page when the current page becomes filled with text but you can insert a page break to force Word to start text on a new page. You can insert a page break using either the mouse or the keyboard.

Insert Page Breaks:

Following are the simple steps to insert page breaks in a word document.

Step (1): Bring your insertion point immediately before the text that you want to appear on a new page.

Step (2): Click the Insert tab, and click Page Break button available in the Pages group.

Word inserts a page break and moves all text after the page break onto a new page. You can also use Ctrl + Enter keys to create a page break at the pointed location.

Delete a Page Break

Just put insertion point on previous page of the page break you want to delete. Press Delete key multiple times until both the pages get merged.

Add Page Numbers in Word 2010

Microsoft Word automatically assign page numbers on the pages of your document. Typically, page numbers are printed either in header or footer but you have option also can display the page number in the left or right margins at the top or the bottom of a page.

Add Page Numbers:

Following are the simple steps to add page numbers in a word document.

Step (2): When you move your mouse pointer over the available options, it displays further styles of page numbers to be displayed. For example when I take mouse pointer at Bottom of Page option it displays following list of styles.

Step (3): Finally select of the page number styles which you like most. I selected Accent Bar 1 style by clicking over it. After this step you will enter in Page Footer modification mode, so you would have to click Close Header and Footer button to come out of footer edit mode.

You can format your page numbers using Format Page Numbers option available under the listed options.

Remove Page Numbers:

Following are the simple steps to remove page numbering from a word document.

Step (1): Click the Insert tab, and click Page Number button available in header and footer section. This will display a list of options to display page number at the top, bottom, current position etc and at the bottom you will have Remove Page Numbers option. Just click this option and it will delete your all the page numbers set in your document.

Add Header and Footer in Word 2010

Headers and footers are parts of a document that contain special information such as page numbers and the total number of pages, the document title, company logo, any photo etc. The header appears at the top of every page, and the footer appears at the bottom of every page.

Add Header and Footer:

Following are the simple steps to add header and footer in a word document.

Step (1): Click the Insert tab, and click either Header buttonor Footer button whatever you want to add first. Assume you are going to add Header, so when you click Header button it will display a list of built-in Headers from where you can choose any of the headers by simply clicking on it.

Step (2): Once you select any of the headers, it will be applied to the document in editable mode and the text in your document will appear dimmed, Header and Footer buttons appear on the Ribbon and a Close Header and Footer button will also appear at the top-right corner.

Step (3): Finally you can type your information whatever you want to have in your document header and once you are done, click Close Header and Footer to come out of header insertion mode. You will see final result as follows.

You can follow a similar procedure to add footer in your document.

Edit Header and Footer:

Follow the following simple steps in case you want to edit existing header or footer of your document.

Step (1): Click the Insert tab, and click either Header buttonor Footer button whatever you want to edit. Assume you are going to edit Header, so when you click Header button it will display a list of options including Edit Header option.

Step (2): Just click on it and word will display editable header for you as shown below.

Step (3): Now you can edit your document header and once you are done, click Close Header and Footer to come out of header edit mode.

You can follow a similar procedure to edit footer in your document.

Adjust Page Margins in Word 2010

Margins are the space between the edge of the paper and the text. You can adjust the right, left, top, and bottom margins of your document. By default, Word sets all margins left, right, top, and bottom to 1 inch.

Below, I have shown top, left and right margins, if you will type complete page, word will leave 1 inch bottom margin as well.

Adjust Margins:

Following are the simple steps which will be used to set margins for an opened document.

Step (1): Open the document whose margins you want to set. If you want the margins to apply only to a selected part of a document, select that part now.

Step (2): Click the Page Layout tab, and click Margins button in the Page Setup group. This will display a list of options to be selected but you have to click Custom Margins option available at the bottom.

You can also select any of the predefined margins from the list, but using custom margins option you will have more control on all the settings.

Step (3): You will have to display a Page Dialog Box as shown below where you can set top, left, right and bottom margins under the Margins tab. Select Apply to: option to apply the margin on selected text or complete document.

Step (4): If you are going to bind the document and want to add an extra amount of space on one edge for the binding, enter that amount in the Gutter text box, and select the side the gutter is on with the Gutter Position drop-down list. After setting all the desired values for all the margins, click OK button to apply the margins.

Copy and Apply Formatting in Word 2010

If you already have a well formatted text and you want to apply similar formatting to another text then Microsoft Word provides a feature to copy and apply a format from one text to another text. This is very useful and time saving operation.

Copy and Apply of text formatting works for various text attributes for example text fonts, text colors, margins, headings etc.

Copy and Apply Text Formatting:

Following are the simple steps to copy and apply text formatting from one portion of your document to another portion of your document in a word document.

Step (1): Select the text containing the formatting that you want to copy. I have selected a text which has bold and underlined font as shown below.

Step (2): click the Home tab and click the Format Painter button to copy the format of the selected text. As soon as you click the format painter button, the mouse pointer changes to a paint brush when you move the mouse over your document.

Step (3): Now you are ready to apply the copied text format to any of the selected text. So select a text using mouse where you want to apply the copied text format. While selecting a text, you have to make sure that your mouse pointer is still in paint brush shape. After selecting the text, just release right click button of the mouse and you will see that newly selected text is changed to the format used for the original selection. You can click anywhere outside the selection to continue working on your document for further editing.

Copy and Apply Text Formatting multiple times:

Step (1): If you are intended to apply formatting at multiple places, then you would have to double click Format Painter button while copying text format. Later on you just keep selecting text where you want to apply the text formatting.

Step (2): When you are done with applying formatting at all the places, again click once at Format Painter to come out of format applying operation.

Set Tabs in Word 2010

Microsoft Word tabs help in setting up information properly within a column. Word enables you to set left, center, right, decimal, or bar tabs to line up columnar information. By default, Word places tabs every .5 inch across the page between the left and right margins.

Tab	Description
Left	Left-aligns text at tab stop and this is the default tab.
Center	Centers text over tab stop.
Right	Right-aligns text at tab stop.
Decimal	Aligns numbers at decimal point over tab stop.
Bar	Creates a bar to separate the text.

Setting a Tab:

Following are the simple steps to set center and right tabs in a word document. You can use similar steps but different tabs to setup decimal and bar tabs.

Step (1): Type some text that you want to line up with tab stops. Press the Tab key only once between each column of information you to want to line up. I typed following three lines

Step (2): Select a tab type using Tab Button, let's say center tab and finally select the paragraph or paragraphs whose tabs you want to set. Next click the ruler where you want the tab to appear, a tab will appear at the ruler where you just clicked and selected text will be adjusted in the center.

Step (3): Now select right tab using Tab Button and click the ruler at the right side where you want to align text at right side. A right tab will appear at the ruler where you just clicked and selected text will be right aligned.

Moving a Tab:

You can move an already set tab at a particular location by following the simple steps.

Step (1): Click just before the line for which you want to change the tab setting. Drag the tab sign available at the ruler to the left or right.

Step (2): A vertical line marks its position as you drag and when you click and drag a tab, the text moves with the tab.

Borders and Shades in Word 2010

Microsoft Word allows you to place a border on any or all of the four sides of selected text, paragraphs, and pages. You can also add many type of shading to the space occupied by selected text, paragraphs, and pages. This chapter will teach you how to add any of the borders ( left, right, top or bottom) around a text or paragraph or a page and how to add different shadows to them.

Add Borders To Text:

Following are the simple steps to add border to any text or paragraph.

Step (1): Select the text or paragraph to which you want to add border. You can use any of the text selection method to select the paragraph(s).

Step (2): Click the Border Button to display a list of options to put a border around the selected text or paragraph. You can select any of the option available by simply clicking over it.

Step (3): Try to add different borders like left, right top or bottom by selecting different options from the border options.

Step (4): To delete the existing border, simply select No Border option from the border options.

Note: You can add a horizontal line by selecting Horizontal Line option from the border options. Otherwise yype --- (three hyphens) and press ENTER. A single, light horizontal line will be created between the left and right margins.

Add Borders To Page:

You can add borders of your choice to word pages by following the simple steps given below.

Step (1): Click the Border Button to display a list of options to put a border. Select Border and Shading option available at the bottom of list of the options as shown in above screen capture. This will display a Border and Shading dialog box. This dialog box can be used to set borders and shading around a selected text or page borders.

Step (2): Click Page Border tab which will display a list of border settings, styles and options whether this border should be applied to the whole document or just one page or first page.

Step (3): You can use Preview section to disable or enable left, right , top or bottom borders of the page. Follow the given instruction in preview section itself.

Step (4): You can customize your border by setting its color, width by using different art available under style section.

You can have similar or even better borders as given below.

Add Shades To Text:

Following are the similar steps to add shades on a selected text or a paragraph(s).

Step (2): Click Shading tab which will display options to select fill, color and style and whether this border should be applied to Paragraph or Text.

Step (3): You can use Preview section to have an idea about the expected result. Once you are done, click OK button to apply the result.