Table of Contents:
- Function keys
- Moving and scrolling in a sheet or workbook
- Previewing and printing
- Entering data on a sheet
- Working in cells or the Formula bar
- Formatting and editing data
- Working with a selection
- Selecting cells, columns, or rows
- Charts
- Data forms
- Filters and PivotTable reports
- Outlining data
- Toolbars
- Windows
- Dialog boxes
| 1. Function keys |
|---|
| F1 | Undo |
| F2 | Cut text from the active cell |
| Shift+F2 | Edit a cell comment |
| F3 | Copy text from the active cell |
| Shift+F3 | Open the Formula Builder |
| F4 | Paste text into the active cell |
| Shift+F4 | Repeat the last Find (Find Next) |
| ⌘+F4 | Close the window |
| F5 | Display the Go To dialog box |
| Shift+F5 | Display the Find dialog box |
| ⌘+F5 | Restore the window size.* |
| F6 | Move to the next pane in a workbook that has been split |
| Shift+F6 | Move to the previous pane in a workbook that has been split |
| ⌘+F6 | Move to the next workbook window |
| ⌘+Shift+F6 | Move to the previous workbook window |
| F7 | Check spelling |
| F8 | Turn on extend selection mode; used with arrow keys or cursor |
| Shift+F8 | Add to the selection |
| Option+F8 | Display the Macro dialog box |
| F9 | Calculate all sheets in all open workbooks. |
| Shift+F9 | Calculate the active sheet. |
| Shift+F10 | Display a contextual menu. |
| ⌘+F10 | Maximize or restore the workbook window |
| Option+F10 | Make the first button on a floating toolbar active |
| F11 | Insert a new chart sheet. |
| Shift+F11 | Insert a new sheet. |
| ⌘+F11 | Insert an Excel 4.0 macro sheet |
| F12 | Display the Save As dialog box. |
| ⌘+F12 | Display the Open dialog box |
| Ctrl+Shift+F12 | Display the Print dialog box |
| *Conflicts with a default Mac OS X key assignment. Turn off the Mac OS X keyboard shortcut for this key. Apple Menu - System Preferences - Under Hardware - Keyboard - Click the Keyboard Shortcuts tab,- clear the On check box for the key assignment that you want to turn off. |
| 2. Moving and scrolling in a sheet or workbook |
|---|
| Arrow Keys | Move one cell up, down, left, or right |
| Ctrl+Arrow Key | Move to the edge of the current data region |
| Home | Move to the beginning of the row |
| Ctrl+Home./Ctrl+End | Move to the beginning / to the end of the sheet |
| Page Down/Page Up | Move down one screen / up one screen |
| Option+Page Down/ Option+Page Up | Move one screen to the right / to the left |
| Ctrl+Page Down/ Ctrl+Page Up | Move to the next sheet / to the previous sheet in the workbook |
| Ctrl+Tab/ Ctrl+Shift+Tab | Move to the next workbook / move to the previous workbook or window |
| F6/Shift+F6 | Move to the next pane / move to the previous pane in a workbook that has been split |
| Ctrl+Delete | Scroll to display the active cell |
| Ctrl+g | Display the Go To dialog box |
| ⌘+f | Display the Find dialog box |
| ⌘+g | Repeat the last Find action (same as Find Next) |
| Tab | Move between unlocked cells on a protected sheet |
| 3. Previewing and printing |
|---|
| ⌘+p | Display the Print dialog box |
| Arrow Keys | In print preview, move around the page when zoomed in |
| Ctrl+Arrow Down | In print preview, move to the last page when zoomed out |
| 4. Entering data on a sheet |
|---|
| Return | Complete a cell entry and move forward in the selection |
| Ctrl+Option+Return | Start a new line in the same cell |
| Ctrl+Return | Fill the selected cell range with the text that you type |
| Shift+Return | Complete a cell entry and move back in the selection |
| Tab | Complete a cell entry and move to the right in the selection |
| Shift+Tab | Complete a cell entry and move to the left in the selection |
| Esc | Cancel a cell entry |
| Delete | Delete the character to the left of the insertion point, or delete the selection |
| Delete ⌦ | Delete the character to the right of the insertion point, or delete the selection |
| Ctrl+Delete ⌦ | Delete text to the end of the line |
| Arrow Keys | Move one character up, down, left, or right |
| Home | Move to the beginning of the line |
| ⌘+y | Repeat the last action |
| Shift+F2 | Edit a cell comment |
| Ctrl+d | Fill down |
| Ctrl+r | Fill to the right |
| Ctrl+l | Define a name |
| 5. Working in cells or the Formula bar |
|---|
| Delete | Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents |
| Return | Complete a cell entry |
| Ctrl+Shift+Return | Enter a formula as an array formula |
| Esc | Cancel an entry in the cell or formula bar |
| Ctrl+a | Display the Formula Builder after you type a valid function name in a formula |
| ⌘+k | Insert a hyperlink |
| Ctrl+u | Edit the active cell and position the insertion point at the end of the line |
| Shift+F3 | Open the Formula Builder |
| ⌘+= | Calculate all sheets in all open workbooks |
| ⌘+Shift+= | Calculate the active sheet |
| = | Start a formula |
| ⌘+t | Toggle the formula reference style between absolute, relative, and mixed |
| ⌘+Shift+t | Insert the AutoSum formula |
| Ctrl+; (semicolon) | Enter the date |
| ⌘+; (semicolon) | Enter the time |
| Ctrl+Shift+" | Copy the value from the cell above the active cell into the cell or the formula bar |
| Ctrl+` (grave accent) | Alternate between displaying cell values and displaying cell formulas |
| Ctrl+' (apostrophe)) | Copy a formula from the cell above the active cell into the cell or the formula bar |
| Ctrl+Option+Arrow Down | Display the AutoComplete list |
| Ctrl+l | Define a name |
| 6. Formatting and editing data |
|---|
| ⌘+Shift+l | Display the Style dialog box |
| ⌘+1 | Display the Format Cells dialog box |
| Ctrl+Shift+~ | Apply the general number format |
| Ctrl+Shift+$ | Apply the currency format with two decimal places (negative numbers appear in red with parentheses) |
| Ctrl+Shift+% | Apply the percentage format with no decimal places |
| Ctrl+Shift+^ | Apply the exponential number format with two decimal places |
| Ctrl+Shift+# | Apply the date format with the day, month, and year |
| Ctrl+Shift+@ | Apply the time format with the hour and minute, and indicate A.M. or P.M. |
| Ctrl+Shift+! | Apply the number format with two decimal places, thousands separator, and minus sign (-) for negative values |
| ⌘+Option+0 (zero) | Apply the outline border around the selected cells |
| ⌘+Option+Arrow Right | Add an outline border to the right of the selection |
| ⌘+Option+Arrow Left | Add an outline border to the left of the selection |
| ⌘+Option+Arrow Up | Add an outline border to the top of the selection |
| ⌘+Option+Arrow Down | Add an outline border to the bottom of the selection |
| ⌘+Option+- | Remove outline borders |
| ⌘+b | Apply or remove bold formatting |
| ⌘+i | Apply or remove italic formatting |
| ⌘+u | Apply or remove underscoring |
| ⌘+Shift+x | Apply or remove strikethrough formatting |
| Ctrl+9 | Hide rows |
| Ctrl+Shift+( | Unhide rows |
| Ctrl+0 (zero) | Hide columns |
| Ctrl+Shift+) | Unhide columns |
| ⌘+Shift+w | Add or remove the shadow font style |
| ⌘+Shift+d | Add or remove the outline font style |
| Ctrl+u | Edit the active cell |
| Esc | Cancel an entry in the cell or the formula bar |
| Delete | Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents |
| ⌘+v | Paste text into the active cell |
| Return | Complete a cell entry |
| Ctrl+Shift+Return | Enter a formula as an array formula |
| Ctrl+a | Display the Formula Builder after you type a valid function name in a formula |
| 7. Working with a selection |
|---|
| ⌘+c | Copy the selection |
| ⌘+x | Cut the selection |
| ⌘+v | Paste the selection |
| ⌘+Ctrl+v | Paste special |
| Delete | Clear the contents of the selection |
| Ctrl+- | Delete the selection |
| ⌘+Shift+c | Copy a style |
| ⌘+Shift+v | Paste a style |
| Ctrl+Option+c | Copy text or graphics to the Scrapbook |
| Ctrl+Option+v | Paste to the Scrapbook |
| ⌘+z | Undo the last action |
| Return | Move from top to bottom within the selection (down), or move in the direction that is selected in Edit in thePreferences dialog box (Excel menu, Preferences command) |
| Shift+Return | Move from bottom to top within the selection (up), or move opposite to the direction that is selected in Edit in the Preferences dialog box (Excel menu, Preferences command) |
| Tab | Move from left to right within the selection, or move down one cell if only one column is selected |
| Shift+Tab | Move from right to left within the selection, or move up one cell if only one column is selected |
| Ctrl+. (Period) | Move clockwise to the next corner of the selection |
| Ctrl+Option+Arrow Right | Move to the right between nonadjacent selections |
| Ctrl+Option+Arrow Left | Move to the left between nonadjacent selections |
| ⌘+Ctrl+m | Insert graphics using the Media Browser |
| 8. Selecting cells, columns, or rows |
|---|
| Shift+Arrow Key | Extend the selection by one cell |
| Ctrl+Shift+Arrow Key | Extend the selection to the last nonblank cell in the same column or row as the active cell |
| Shift+Home | Extend the selection to the beginning of the row |
| Ctrl+Shift+Home | Extend the selection to the beginning of the sheet |
| Ctrl+Shift+End | Extend the selection to the last cell used on the sheet (lower-right corner) |
| Ctrl+Space | Select the entire column |
| Shift+Space | Select the entire row |
| ⌘+a | Select the entire sheet |
| Shift+Delete | Select only the active cell when multiple cells are selected |
| Shift+Page Down | Extend the selection down one screen |
| Shift+Page Up | Extend the selection up one screen |
| Ctrl+6 | Alternate between hiding objects, displaying objects, and displaying placeholders for objects |
| Ctrl+7 | Show or hide the Standard toolbar |
| F8 | Turn on the capability to extend a selection by using the arrow keys |
| Shift+F8 | Add another range of cells to the selection; or use the arrow keys to move to the start of the range you want to add, and then press F8 and the arrow keys to select the next range |
| Ctrl+/ | Select the current array, which is the array that the active cell belongs to |
| Ctrl+\ | Select cells in a row that don't match the value in the active cell in that row. You must select the row starting with the active cell. |
| Ctrl+Shift+[ | Select only cells that are directly referred to by formulas in the selection |
| Ctrl+[ | Select cells in a column that don't match the value in the active cell in that column. You must select the column starting with the active cell. |
| Ctrl+Shift+{ | Select all cells that are directly or indirectly referred to by formulas in the selection |
| Ctrl+] | Select only cells with formulas that refer directly to the active cell |
| Ctrl+Shift+} | Select all cells with formulas that refer directly or indirectly to the active cell |
| ⌘+Shift+z | Select only visible cells in the current selection |
| 9. Charts |
|---|
| F11 | Insert a new chart sheet.* |
| Arrow Key | Cycle through chart object selection |
| *Conflicts with a default Mac OS X key assignment. Turn off the Mac OS X keyboard shortcut for this key. Apple Menu - System Preferences - Under Hardware - Keyboard - Click the Keyboard Shortcuts tab,- clear the On check box for the key assignment that you want to turn off. |
| 10. Data forms |
|---|
| Arrow Down/Arrow Up | Move to the same field in the next record / previous record |
| Tab/Shift+Tab | Move to the next field / previous field that you can edit in the record |
| Return /Shift+Return | Move to the first field in the next record / in the previous record |
| Page Down/Page Up | Move to the same field 10 records forward / 10 records back |
| Ctrl+Page Down | Move to a new record |
| Ctrl+Page Up | Move to the first record |
| 11. Filters and PivotTable reports |
|---|
| Option+Arrow Down | Display the Filter list or PivotTable page field pop-up menu for the selected cell |
| 12. Outlining data |
|---|
| Ctrl+8 | Display or hide outline symbols |
| Ctrl+9 | Hide selected rows |
| Ctrl+Shift+( | Unhide selected rows |
| Ctrl+0 (zero) | Hide selected columns |
| Ctrl+Shift+) | Unhide selected columns |
| 13. Toolbars |
|---|
| Option+F10 | Make the first button on a floating toolbar active |
| Tab | When a toolbar is active, select the next button or menu on the toolbar |
| Shift+Tab | When a toolbar is active, select the previous button or menu on the toolbar |
| Ctrl+Tab | When a toolbar is active, select the next toolbar |
| Ctrl+Shift+Tab | When a toolbar is active, select the previous toolbar |
| Return | Perform the action assigned to the selected button |
| 14. Windows |
|---|
| ⌘+Option+1 | Expand or minimize the ribbon |
| ⌘+Tab | Switch to the next application |
| ⌘+Shift+Tab | Switch to the previous application |
| ⌘+w | Close the active workbook window |
| ⌘+F5* | Restore the active workbook window size |
| F6 | Move to the next pane in a workbook that has been split |
| Shift+F6 | Move to the previous pane in a workbook that has been split |
| ⌘+F6 | Switch to the next workbook window |
| ⌘+Shift+F6 | Switch to the previous workbook window |
| Ctrl+F10 | Maximize or restore the workbook window |
| ⌘+Shift+3* | Copy the image of the screen to the Clipboard |
| ⌘+Shift+4* | Copy the image of the active window to the Clipboard (after pressing and releasing the key combination, click the window that you want to take a picture of). |
| *Conflicts with a default Mac OS X key assignment. Turn off the Mac OS X keyboard shortcut for this key. Apple Menu - System Preferences - Under Hardware - Keyboard - Click the Keyboard Shortcuts tab,- clear the On check box for the key assignment that you want to turn off. |
| 15. Dialog boxes |
|---|
| Tab | Move to the next text box |
| Shift+Tab | Move to the previous text box |
| Ctrl+Tab | Switch to the next tab in a dialog box |
| Ctrl+Shift+Tab | Switch to the previous tab in a dialog box |
| Return | Perform the action assigned to the default command button in the dialog box (the button with the bold outline, often the OK button) |
| Esc | Cancel the command and close the dialog box |
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